Privacy Notice

 

 

The Brecks Indoor Bowling Club

 

The Brecks Indoor Bowling Club promises to respect the confidentiality of any personal data you share with us, or that we have access to, to keep it safe, and we will always take every effort to protect your privacy

We pride ourselves on our honesty and openness and will always be clear how, when and why we collect and process your information; we promise we will never do anything with your details that you wouldn’t reasonably expect.

Developing a better understanding of our members is crucial, and your personal data allows us to manage your membership and provide the services you are entitled to.

We collect information in the following ways:

When you give it to us DIRECTLY
There are many ways you may give us your information. For example, when you join as a member or communicate with us either by phone, in writing, including email or in person. We are responsible for your data at all times.

When you give it to us INDIRECTLY
Your information may be shared with us by independent organisations, for example sites that you have visited and given personal details to. These independent third parties will only share your information when you have consented. You should check their Privacy Notice when you provide your information to understand fully how they will process your data.

Via Social Media

Depending on your settings or the privacy notices for social media and messaging services like Facebook, WhatsApp, LinkedIn or Twitter, you might give us permission to access information from those accounts or services. The Brecks Indoor Bowling Club does not subscribe to any social media outlets at this time (7th June 2018)

Via information available publicly

This may include information found in places such websites, Companies House or information that has been published in articles/newspapers.

Cookies
We use Statcounter.com to capture information regarding the way in which you use our website as well as the devices you use.  This informtion is anonymised and does not identify you personally in any way Further information regarding cookies and how you can block them should you wish to do so is included in our cookie notice. No details are captured during your visit to our websites other than that which is anonymised.

What personal information we collect.

We do not capture any personal data about you from 3rd parties but may use data that you supply to us by phone, by mail or by completing any on-line forms.

We may use that data:

  • To make records of club activities.
  • To record past and present club membership.
  • To manage club activities.

Sensitive information

We do not collect any personal information on members classified as ‘sensitive’ under GDPR.

Sharing with third parties

We will never commercially sell your personal data to anyone else.
We will only ever share your personal data in other circumstances, not listed above, if we have your explicit and informed consent. However, we may need to disclose your details if required to the police, other agencies, for example HMRC, regulatory bodies or our legal advisors.

How we keep your information safe and who has access to it

We ensure that there are appropriate physical and technical controls in place to protect your personal details. For example, confidential paper records are securely stored with appropriate club officers e.g. Secretary or Treasurer. Confidential paper waste, should the need arise, will be shredded.

We undertake regular reviews of who has access to information that we hold to ensure that your personal information is only accessible to The Brecks Indoor Bowling Club members by the use of password protected documents.

Where we store your information

On line data supplied by you may be held at Jotform.com as suppliers of our on line form. That data will be held in accordance with their privacy policy which is clearly stated at https://jotform.com/privacy

Some personal data, such as name and results of competitions may be stored on the club website by the use of encrypted PDF (Portable Document Format)

How long we retain your information and how we keep it up to date

We will only keep your information for as long as we need it to maintain club records and manage the day to day activities of the club.

Individual members are responsible for keeping their own personal data up to date, normally through advice to the Secretary or Treasurer.

In practical terms any member can request that the club webmaster changes any data that they think is inaccurate.

Your rights

  • The General Data Protection Regulations gives you certain rights and these are listed below for your convenience.
  • You have a right to be informed when your personal data is being collected, what is collected and how it will be used or shared.
  • You have a right of access to your personal data: the right of access allows you to be aware of and verify the lawfulness of the processing of your personal data.
  • You can also request a copy of the information which we hold on you.
  • You have a right in certain circumstances to have inaccurate personal data rectified, blocked (restrict processing), erased (right to be forgotten), or destroyed.
  • You have a right in certain circumstances to object to the processing of your personal data for such reasons as direct marketing, automated decision making, profiling; although we can confirm we make no decisions on you using an automated process.
  • You have a right in certain circumstances to data portability.

In certain situations, these rights may not apply, for example if you are a valid member we will need to communicate with you about your membership and those services afforded to you as part of that membership; you hold a club office and we need to communicate with you in relation to that office, in which case you will not be able to unsubscribe from these communications.

We collect and process your personal data through legitimate interests or because you have provided it to us to enable us to deliver a service to you. We will only process your personal data as you would reasonable expect us to. You can opt out of our general member mailings at any time.

Finally, if you are unhappy with how we have processed your information, you have the right to lodge a complaint with the Office of the Information Commissioner.

Before you do that however you should try to resolve the issue by contacting our data protection officer:

Name of our data protection officer: Fred Shields
Email address: – shields633@btinternet.com
Postal Address: – [This can be the leisure centre if they can be relied upon to forward mail to you]

Should you still be unable to resolve your issue then you should contact the ICO whose details are as follows:

The Information Commissioner’s Office (ICO) is a UK government body responsible for enforcing data protection laws.

You can contact them in the following ways:

  • Phone: The ICO’s helpline is 0303 123 1113 (or +44 1625 545 745 if you’re calling from outside the UK). They are available Monday to Friday, 9 am to 5 pm (except on bank holidays).
  • Email: You can email the ICO at casework@ico.org.uk. You can also use their online form to make a complaint or request information: https://ico.org.uk/make-a-complaint/
  • Post: If you prefer to write to the ICO, you can send a letter to their office at the following address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
United Kingdom

Changes to this policy

We may update this policy from time to time by publishing a new version on our website.

You should check this page occasionally to ensure you are happy with any changes to this policy.

DISCLAIMER

Copyright

All material on this site should be considered copyright unless explicitly stated. The Brecks Indoor Bowls Club does its best to ensure copyright ownership is upheld.

Please address any queries to our webmaster at:   brecksbowlsclub@gmail.com

Photographs displayed on this website remain in the copyright ownership of the webmaster unless provided by another contributer, in which event ownership will be acknowledged accordingly.

Content

 Whilst the Brecks Indoor Bowls Club has made every effort to guarantee the accuracy of the information contained within this site, it does not accept liability for any inaccuracies.

 Visitors who rely on this information do so at their own risk.

Links

The Brecks Indoor Bowls Club is not responsible for the contents or reliability of any websites linked from this site, and linking shall not be taken as endorsement of any kind.